ANZTCA Constitution

Article 1 | Name

The name of the organisation shall be the Aotearoa New Zealand Tertiary Chaplains’ Association, herinafter referred to as ANZTCA.

Article 2 | Purposes

The ANZTCA is a professional organisation of tertiary chaplains whose purpose shall be :

  1. To respect the Treaty of Waitangi which is the founding document of Aotearoa New Zealand and to hold it as a reference point for the work of the ANZTCA.
  2. To provide opportunities for networking, peer support and community among tertiary chaplains, by various means including an annual conference.
  3. To encourage professional and spiritual development of tertiary chaplains
  4. To maintain and publish a directory of tertiary chaplains.
  5. To publish and distribute a newsletter and other such corporate communications as are necessary.
  6. To provide a coherent, distinctive voice for tertiary chaplaincy in various forms nationally and internationally.
  7. To encourage ecumenical and multi-faith understanding in tertiary institutions.

Article 3 | Membership

Membership is open to any person, lay or ordained, who has been officially appointed by their appropriate religious authority and formally recognised or acknowledged by their tertiary institution as a tertiary chaplain, and whose application is endorsed by the executive in accordance with ANZTCA guidelines. Other persons who support the purposes of the ANZTCA may be accepted by the executive as associate members. Associate members may participate in activities such as conferences and workshops, and attend the annual general meeting where they may speak but not vote.

Article 4 | Organisation

The annual general meeting shall normally be held during the annual national conference. At least three months notice will be given of the AGM. Apart from changes to the constitution voting will be by a simple majority. The AGM shall elect an executive of five persons, namely :

  1. A national chairperson who will convene and direct meetings of the executive.
  2. A national secretary/treasurer to record proceedings and communicate these to members when necessary, to hold and give account of the finances.
  3. A membership co-ordinator responsible for subscriptions and the publication of an annual national directory
  4. A newsletter editor responsible for the production and distribution of the ANZTCA newsletter.
  5. The convenor of the national conference for the following year.

The executive will be responsible for the management of the association. It may meet face ot face, by conference or make decisions by passing resolutions which are circulated among its members. The executive will have the power to replace members who retire in the course of the year and may co-opt additional members.

Article 5 | Finances

  1. The organisation shall be financed by annual membership dues, associate subscriptions and gifts which may accrue tot eh ANZTCA. Annual membership dues and associate subscriptions will be determined by the annual general meeting.
  2. The ANZTCA finances shall be administered by the executive which may invest moneys on behalf of the association.
  3. A financial report shall be presented at the annual general meeting.

Article 6 | Dissolution.

Dissolution of the ANZTCA shall be effected by a resolution passed by at least three-quarters of members voting, provided that notice in writing has been given to all members for at least three months prior to the meeting at which the resolution is to be considered. Written notice of the organisation’s assets shall be decided at the meeting which resolves to dissolve the ANZTCA.

Article 7 | Amendments

  1. An amendment shall be made to this constitution if it is supported by at least three quarters of the members voting at an annual general meeting.
  2. Notice of the amendment needs to be given at least three months prior to the annual general meeting.

Proposed Turi Hollis
Seconded Bernard Carey
Carried unanimously